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USAID Supervisory Financial Analyst at the U.S. Embassy

US Embassy – The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position of:

Job Title: USAID Supervisory Financial Analyst (Current Mission Employees Only) (7206202210019)

Announcement Number: Abuja-2022-046
Location: Abuja
Hiring Agency: Embassy Abuja
Series / Grade:LE – 0435 12
Work Schedule: Full-time – 40 hours per week
Promotion Potential: LE-12

Overview

  • Hiring Path:
  • Open to the public
  • Who May Apply/Clarification From the Agency:
    • For definitions use URL www.usaid.gov/ads/policy/glossary
    • Employee of Mission – Nigeria  Citizens and Permanent Residents only.
  • Security Clearance Required:
    • Public Trust – Background Investigation
  • Appointment Type:
    • Permanent
  • Appointment Type Details:
    • Five (5) years renewable, estimated to start on or after May 2022
  • Supervisory Position:
    • Yes
  • Relocation Expenses Reimbursed:
    • No
  • Travel Required:
    • Occasional Travel
    • Job holder will travel occasionally

Summary

  • The Supervisory Financial Analyst (SFA) leads six financial analysts and reports directly to the Controller.
  • As the financial analysis team lead, the SFA guides the team in crafting and implementing strategies to deliver OFM’s critical functions of financial management (FM) assessments, evaluations, and reviews; FM advisory services to the Mission; implementing partners and AOR/COR capacity building and strengthening.

Duties
Lead Risk Mitigation Strategy: 40%

  • Develop, lead, maintain, and execute a mission risk management strategy that assesses recipients’ administrative and institutional capacity to effectively execute USAID projects. The strategy includes, but is not limited to, pre-award assessments, financial management reviews, implementer risk assessments, recommendation closeouts, end use verification, and site visits.
  • Develop and lead along with the FAs several training modules for current and potential local implementing partners and sub-implementing partners, and USAID staff in Nigeria.
  • Guide the six FAs in developing and implementing the Mission’s financial management capacity building efforts to improve aid effectiveness and sustainability.
  • Lead the Mission’s annual FMFIA and ERM processes on a continuous basis to ensure effective internal controls are in place.

Technical Team Support: 20%

  • Assure compliance with financial reporting requirements spelled out in any bilateral agreements.
  • Ensure financing and reporting procedures in grant projects and contract agreements are consistent with USAID’s financial and program reporting requirements and within the requirements of U.S. government and Government of Nigeria laws and regulations.
  • Analyze and make recommendations on the general financial feasibility of projects during the design phase, adequacy of project dollar and local currency budgets, alternative sources of financing, total cost over life of project and project financial reporting.
  • Ensure quality of team deliverables to USAID headquarters, implementing partners, and other Mission offices.

Supervisory and Human Resources Management: 20%

  • Responsible for the long term, strategic planning of the six-person financial analysis team, including hiring, performance management, mentoring, and annual staff evaluations.
  • Provide supervision and guidance to six subordinates to ensure that they fully understand and implement the agency’s risk mitigation related policies, applicable laws and regulations, and ongoing updates to these policies and laws.
  • Work with subordinate staff to create and implement annual career development, work objectives, and training plans.
  • Take the lead role in the creation and delivery of global financial analysis training modules that incorporate Agency and US government policies and regulations, new technologies that are being used or will be used by the Agency and best business practices. These training modules are taught locally, regionally, and globally.
  • Conducts formal and informal training sessions on topics and concepts related to the financial analysis function for the Mission.
  • Approve FAs’ leave plans, timesheets, and travel requests, ensure adequate office coverage.
  • Serve as the Acting Chief Accountant, Acting Deputy Controller, or Controller when business needs require it.

Audit Management: 10%

  • Advise OFM leadership in carrying out an adequate audit management program.
  • Review and approve scopes of work and advise on the selection of audit firms for both recipients and agency contracted audits.
  • Lead the financial analysis team, OAA, and the technical teams in addressing RIG’s audit recommendations from response to M/CFO closure.
  • Ensure that OFM remains compliant with TRACS submissions.

Project Accounting: 10%

  • Conduct independent special analysis, including sensitive or privileged information, identifying potential favorable or unfavorable trends, indications, or irregularities, bringing them to the attention of the Controller.
  • Oversee the systems and procedures to ensure the Financial Analysis team is creating high quality, timely Mission-wide and project specific reports that include pipeline reporting, expenditure rate, accruals analyses, office-related budgets, financial accounting and reporting aspects of project design and implementation documents.
  • Guide technical teams in drafting portfolio review and quarterly financial review documents.
  • Supervisory Relationship: Works under the direct supervision of the Controller with the guidance of the Deputy Controller.
  • Supervisory Controls: Supervises, assigns work, and provides guidance and training, to a team of six Financial Analysts.

Qualifications and Evaluations
Requirements:

  • The work requested does not involve undue physical demands.

Education Requirements:

  • Minimum of Master’s Degree in Accounting, Finance or Business Administration or other related Financial field is required. In addition, a professional certification, (e.g., CPA or ACCA) is required.

Evaluations:

  • Evaluation Factors:
    • Knowledge – 15 points
    • Skills and Abilities: – 10 points
    • Language Skills- 5 points
    • Interview Performance – Interview Performance: 70 points
    • Total Possible Points: 100 points

Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.

Qualifications
Experience:

  • A Minimum of seven years of financial management experience in the areas of financial analysis, budgeting, and auditing is required.
  • A minimum of three years of supervisory, team lead, or commensurate experience is required.

Job Knowledge:

  • Expert knowledge of professional accounting principles, theories, practices, and terminology; as well as the principles and accepted practices of the government of Nigeria’s and business institutions with regards to financing, accounting, budgeting, and reporting are required.
  • A thorough knowledge of the laws, regulations and procedures associated with US Government and/or USAlD financial management, including financing methods and cash management requirements of program activities is required.

Skills and Abilities:

  • Ability to work under high pressure and conflicting/emergency work demands.
  • Ability to deal with crisis situations and to make prompt and accurate decisions.
  • Ability to proactively develop solutions to issues in a constantly changing working environment.
  • Outstanding analytical skills to identify and mitigate risks or take advantage of opportunities.
  • Excellent interpersonal and communication skills to communicate clearly and effectively with external and internal Mission stakeholders.
  • Excellent supervision skills to manage subordinates with varied skills and knowledge and to delegate tasks and responsibilities.
  • Ability to manage multiple projects with multiple competing deadlines.

Language:

  • Level IV (fluent) in both written and spoken English language is required.

Other Information:

  • USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
  • PART 52—SOLICITATION PROVISIONS AND CONTRACT CLAUSES Subpart 52.2—Text of Provisions and Clauses
  • 52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors, Alternate 70.
  • ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021)-Alternate 70 (OCT 2021) (M/OAA-DEV-FAR-22-01c)
    • Definition. As used in this clause –
    • United States or its outlying areas means –
      • The fifty States.
      • The District of Columbia.
      • The commonwealths of Puerto Rico and the Northern Mariana Islands.
      • The territories of American Samoa, Guam, and the United States Virgin Islands; and
      • The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.
    • Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).
    • Personal Services Contracts with individuals.  As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

Notice Regarding Any Court Order Affecting the Implementation of E.O. 14042:

  • USAID will take no action to enforce the clause (FAR 52.223-99) implementing the requirements of Executive Order 14042, absent further written notice from USAID, where the place of performance identified in the contract is in a U.S. state or outlying area subject to a court order prohibiting the application of requirements pursuant to the Executive Order (hereinafter, “Excluded State or Outlying Area”). In all other circumstances, USAID will enforce the clause, except for contractor employees who perform substantial work on or in connection with a covered contract in an Excluded State or Outlying Area, or in a covered contractor workplace located in an Excluded State or Outlying Area. A current list of such Excluded States and Outlying Areas is maintained at https://www.saferfederalworkforce.gov/contractors/.
  • Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.
  • Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
  • Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations
  • PSC Ombudsman
    • The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the Agency  Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

Remuneration
N17,733,456 – N26,496,574 Annually.

Benefits and Other Info
Benefits:

  • As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
    • Health Insurance
    • Annual Salary Increase (if applicable)
    • Annual and Sick leave
    • Annual Bonus

Allowances (as applicable):

  • Transportation Allowance
  • Meal Allowance
  • Miscellaneous Allowance
  • Housing Allowance

Application Closing Date
11th May, 2022.

Method of Application
Interestes and qualified candidates should:
Click here to apply online

Important Information

  • Eligible applicants are required to complete this on-line application process and submit any applicable required documents by 11:59 p.m. GMT on the closing date of this announcement.
  • All required documents must be received by the closing date, via online or alternative methods, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.

Required Documents

  • Current Resume
  • Certificates
  • Degree
  • List of References
  • NYSC Certificates

Next Steps:
Selection Process:

  • After the closing date for the receipt of applications, applications will initially be screened for conformity with the minimum requirements and a short list of applicants developed.
  • Following this initial review and short listing, a Technical Evaluation Committee (TEC) will convene to review applications that meet the minimum requirements and evaluate them in accordance with the evaluation factors.  Applications from candidates which do not meet the minimum requirements will not be evaluated.  As part of the selection process, finalist candidates will be interviewed.  Only shortlisted applicants will be contacted.  No response will be sent to unsuccessful applicants.
  • USAID reserves the right to interview only the highest ranked applicants in person or by phone OR not to interview any candidate.
  • Applicants are required to provide three (3) reference persons who are not family members or relatives, with working telephones and email contacts. The references must be able to provide substantive information about applicant’s past performance and abilities. Reference checks will be made only for applicants considered as finalists.  If an applicant does not wish for the current employer to be contacted as a reference check, this should be stated in the resume.
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