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Public Health Administrative Management Assistant at the U.S. Embassy

US Embassy – The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Public Health Administrative Management Assistant – Employees of Mission-All/or USEFMs, EFMs or MOH (Program Management Assistant)

Announcement Number: Abuja-2022-076
Location: Abuja
Series/Grade: LE – 0540 8
Promotion Potential: LE-8
Work Schedule: Full-time – 40 hours per week

Overview

  • Hiring Path:  Open to the public
  • Who May Apply/Clarification From the Agency:
    • For USEFM – FP is 06.  Actual FP salary determined by Washington D.C.
    • Current Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies.
  • Security Clearance Required: Public Trust – Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

  • The work schedule for this position is: Full Time (40 hours per week)
  • Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
  • Supervisory Position: No
  • Relocation Expenses Reimbursed: No
  • Travel Required: Not Required

Duties
Basic Function:

  • The Program Management Assistant, under the supervision of the Division of Global HIV/AIDS and TB (DGHT) Deputy Director for Programs / Epidemiology and Strategic Information or the Country Deputy Director provides analytical and management support on a variety of technical and operational issues to assist the assigned office/branch to effectively manage their activities.
  • Job holder helps with the planning, implementing, monitoring and reporting of office/branch activities, and supports activity/report tracking, meeting coordination, travel planning, high-level correspondence with USG and GoN officials and various other responsibilities that support the functioning of the office/branch.
  • Incumbent is responsible for a full range of programmatic and administrative duties to support office/branch activities that include drafting and editing documents: such as developing power point slides, charts, tables and graphs; maintaining spreadsheets’ attending meetings to record minutes and actions; liaising with implementing partners; assisting with data analytics; and representing the office/branch on key calls.
  • Job holder supports two or more of the following branches, Continuum of Care & Treatment (CoCT), Epidemiology / Surveillance & Informatics, Laboratory Systems, Prevention, and Monitoring / Evaluation, Data Analytics & Science, Capacity Building & Government Engagement Branches or the Office of the Director.
  • Position manages electronic and hard copy filing systems for the programmatic branches and the Office of the Director and provides data entry support for program reports, partner information and tracking within the office/branch.

Qualifications and Evaluations
Education Requirements:

  • Bachelor’s Degree in Business Administration/Management, Public Administration, Public Health, Sociology, or Economics is required.
  • Note: NYSC Certificate or Exemption document is required.

Experience:

  • The incumbent must have 5 years’ experience in program assistance work with a Public Health program as well as prior experience in the collection, analyses and presentation of information.

Job Knowledge:

  • Very good knowledge of the theoretical and practical concepts of program and project management.
  • Broad perspective and knowledge of the principles of public health programs and practice, including knowledge of organizational and operational concept and practice applied by public, private and non-profit agencies and organizations engaged in health-related service delivery.
  • Sound knowledge of general office operations principles.
  • A good knowledge of Nigeria’s economics, social culture, and political characteristics is required.
  • An understanding of the PEPFAR program is required.
  • Sound knowledge of all aspects of administrative and office support processes, including both secretarial and programmatic support and procedures for processing more specialized and detailed tasks, (e.g. programmatic reports) is required.
  • Vast knowledge of the host country and U.S. operational environment, including a good understanding of government laws and regulations pertaining to training, contracting, legal adherence, development and public health implementation is required.

Evaluations:

  • This may be tested. Please specify your level of proficiency in the language listed.

Language:

  • Fluent in Speaking/Reading/Writing in English is required.

Skills and Abilities:

  • The incumbent must have excellent organizational with attention to details.
  • Excellent inter-personal skills in order to effectively promote CDC’s collaborative efforts and cooperation with internal and external staff and clients and to coordinate with US Embassy staff to ensure mutual cooperation are required.
  • Must possess ability to collect, organize and analyze data and narrative reports, internal flow charts, and to present information and draft clear and concise reports.
  • Must be able to use data to determine strengths and weaknesses of program activities, and to make recommendations to higher level decision makers.
  • Must have the ability to multitask effectively, the ability to interpret and apply written administrative, operational and protocol guidelines, policies and procedures, and ability to plan and establish effective schedules for meeting CDC Nigeria support requirements. Intermediate user level of word processing, spreadsheets and office software, and standard ability with numerical skills is required.
  • Job holder must have the ability to work in as a team member, work well with professionals above and below them organizationally and function well in a high-stress and dynamic atmosphere.

Equal Employment Opportunity (EEO):

  • The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

  • All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

  • Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
  • For EFMs, benefits should be discussed with the Human Resources Office.
  • The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

  • For the current COVID-19 Requirements please visit the following link.
  • Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights **

* Important

  • Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
  • The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
  • ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
  • For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

Salary
USD 43,507 (NGN 8,664,538) Annually.

Application Closing Date
7th July, 2022

How to Apply
Interested and qualified candidates should:
Click here to apply online

Important Information

  • All candidates must be able to obtain and hold a Public Trust clearance.
  • To apply for this position click the  “APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application process.  For more information on how to apply visit the Mission internet site.

Required Documents
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

  • Residency and/or Work Permit
  • Degree (not transcript)
  • NYSC Certificate or Exemption document

Eligible Family Member Applicants:

  • Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

Next Steps:

  • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
  • For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
  • Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria.
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