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Administrative Assistant at the U.S. Embassy

US Embassy – The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position of:

Job Title: Administrative Assistant – Employees of the Mission All/or USEFMs, EFMs, MOHs (International Military Education & Training (IMET))

Announcement Number: Abuja-2022-056
Location: Abuja
Hiring Agency: Embassy Abuja
Series / Grade:LE – 0105 9
Work Schedule: Full-time – 40 hours per week
Promotion Potential: LE-9

Overview

  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency:
    • For USEFM – FP is 5/1.  Actual FP salary determined by Washington D.C.
    • Current Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM .
  • Security Clearance Required: Public Trust – Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

  • The work schedule for this position is: Full Time (40 hours per week)
  • Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
  • Supervisory Position: No
  • Relocation Expenses Reimbursed: No
  • Travel Required: Not Required

Duties
Basic Function:

  • The incumbent is responsible for the management, planning, programming, administration, and execution of the Office of Security Cooperation’s (OSC’s) military training portfolio with the Armed Forces of Nigeria, which includes the International Military Education and Training (IMET) program, the Expanded IMET (E-IMET) program, the Combatting Terrorism Fellowship Program (CTFP), Foreign Military Sales (FMS) program, and the Aviation Leadership Program (ALP). Combined budgets of IMET, E-IMET, CTFP, and ALP approaches over $3M annually, while Foreign Military Financing (FMF) training programs are approximately $22M in value. Position is directly supervised by the OSC Chief.

Qualifications and Evaluations
Education Requirements:

  • University Degree or equivalent specifically in Training Management, Human Resources, Management, Public Administration or Business Administration is required.

Experience:

  • Minimum of two (2) years administrative, financial and management related skills is required. An additional minimum of (2) years experience in project planning, execution, and management is required.

Skills and Abilities:

  • Must be able to establish and maintain effective, diplomatic relationships with high-ranking Nigerian military officials and the U.S., and work with international military and governmental students of different ranks and educational backgrounds.
  • In addition, the ability to organize, plan, write reports, and work independently is required.

Job Knowledge:

  • Thorough knowledge of both host country and U.S. military technical regulations and procedures pertaining to the implementation of IMET, E-IMET, FMS, CTFP, and ALP training programs is required. Good working knowledge of military forces, organization, and structure. Must have a good knowledge of Microsoft applications (Word, Excel, and PowerPoint).

Evaluations:

  • This may be tested. Applicant MUST address ALL Language proficiency requirements to be considered.

Language:

  • Fluent speaking/writing/reading of English is required. Fluent in one of the primary native languages of Nigeria: Hausa, Igbo, or Yoruba is required.

Equal Employment Opportunity (EEO):

  • The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

  • All applicants under consideration will be required to pass medical and security certifications.

Other Requirement:

  • NYSC Certificate or Exemption document is required.

Other Information:

  • For the current COVID-19 Requirements please visit the following link.

Hiring Preference Selection Process:

  • Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.
  • Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights **

* Important

  • Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.
  • A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
  • The certification letter should be on letterhead of the appropriate military branch of the service and contain the military service dates including the expected discharge or release date and the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
  • ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
  • For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

Remuneration
N10,908,677 – N10,908,677 (USD48,667 – USD48,667) Annually.

Benefits 
Agency Benefits:

  • Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Lagos may receive a compensation package that may include health, separation, and other benefits.
  • For EFMs, benefits should be discussed with the Human Resources Office.
  • The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Application Closing Date
3rd June, 2022.

Method of Application
Interestes and qualified candidates should:
Click here to apply online

Important Information

  • All candidates must be able to obtain and hold a Public Trust clearance.
  • To apply for this position click the APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application proces.  For more information on how to apply visit the Mission internet site.

Required Documents
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

  • Residency and/or Work Permit
  • Degree (not transcript)
  • NYSC Certificate or Exemption document

Eligible Family Member Applicants:

  • Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

Next Steps:

  • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
  • For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
  • Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria.
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